Sydney McClain presentation summary.
Sydney McClain presentation summary
After watching Sydney McClain’s presentation:
Provide a brief summary (Times New Roman, 12 pt. font) of her presentation, and answer the following questions.
-What are the examples of ancillary events that Miss William’s referred to? Why are these types of events needed by sport organizations.
– Visit the Hard Rock Stadium (HRS) homepage and explore the page.: https://www.hardrockstadium.com/events/. What are the six key events that are housed within HRS?
-What are spaces she encourages you to use throughout the stadium?
-What do you hope to gain from partnering with the Miami Dolphins/Hard Rock Stadium on your final project?
-Three main takeaways
Meeting Recording:
https://us06web.zoom.us/rec/share/Swt7WvVEXiOZ8VGmrT-O8c61sQWlCFcf6PT3tLlFc-Ertbg0eZg9LX3LhgFczFg4.L69oc4EP9pbP5L2q
Access Passcode: NB4=3H%p
Planning a Sporting Event in 5 Easy Steps
When you begin the planning process, you need to understand your sporting event’s core objective, and then you can break down the planning process into easy-to-manage steps. As you dive in, it is essential to answer the following questions:
- What will your event be? Whether it is a spectator sporting event, a marathon, or a sports tournament, the format of the event will help you define the logistical requirements involved to make it successful.
- Who will attend the event? Who is your target audience for your event? Is it spectators, participants, or both?
- When and where will the event take place? What type of venue are you looking at? Are there any weather conditions you’ll need to consider during your event planning process?
The more detailed you answer these questions, the better you will plan your event. Then, you can get started with the following key steps:
1. Determine expected attendance and staff
No event can function without the correct amount of staff and volunteers. One of the main issues with larger sporting events is that they take place over multiple sites or routes—and this can be problematic, as you’ll need to enlist a large number of staff and volunteers to organize and manage each area.
Keep in mind that, as well as the event participants themselves, supporters will turn out in abundance—so even smaller-scale events can quickly become difficult to manage. This is where research will play a vital part. Spend time investigating past events to help gauge the turnout you can expect and ensure you have a large enough team to manage your event effectively.
Once you have a clear understanding of how many staff and volunteers you need, you’ll want to begin a recruitment process. Start by promoting your web-based volunteer registration page and signup form on your website and social channels to help attract volunteers to your event. Your event page not only provides a central space for volunteers to register, but it also allows anyone interested to post in the discussion section or message you directly. People will have questions, and you will be able to easily and publicly answer them.
2. Secure your venue
Until you have a site or venue locked down, you’ll be unable to progress with much of the planning—so make sure this is high on your list when it comes to getting organized. There’ll be a number of practicalities to take into consideration. Depending on the sport you are hosting, the number of venues in your area may be limited. For example, there may only be one or two gymnastics clubs with available space. In contrast, if you are hosting a soccer tournament, there may be a large number of fields to choose from.
Transportation is often one of the most tricky things to organize—so with the main venue secured, you’ll need to think about how people will get to and from your event as well as around the site(s) on the day in question. For example, do you need to contact the local authorities for permissions to close off an area of the city? This is the sort of thing you’ll need to think of with plenty of time to spare if you’re to get the sign-off you need ahead of your event.
3. Streamline ticketing and sign-ups
There is nothing more frustrating to customers than a complicated purchasing process. This is why it is essential to invest in a convenient and simple ticketing tool to streamline the entire step. Customers should be able to purchase tickets directly from your website, and you might consider making your event ticket available from your social media channels as well.
As for your athlete registration, you’ll need to ensure that the sign-up process is simple as well. An online registration form from your website is a great option. Then, make sure to communicate with participants on a routine basis to ensure they are kept in the loop leading up to the big day.
4. Get serious about safety
With medals, finishing times, and awards up for grabs, sporting events often bring out some of the world’s most competitive athletes. Whether they’re seasoned athletes or simply committed to raising funds for a chosen charity, it’s not unlikely that participants will be pushing their bodies to their limits.
Ensure that proper medical staff is on-site and ready to treat minor injuries for players or fans. From first aid volunteers to regular hydration stops, make sure you have everything in place to help participants if and when the need arises.
Where possible, utilize event volunteers and staff to full effect by having them on hand to assist. Investing in volunteer management software that will allow you to effectively manage your team will undoubtedly remove some of the stress and ensure you can all liaise on one platform. Ultimately, this will help to ensure you’re able to effectively facilitate the event at all times, especially in the case of an emergency.
5. Prepare for the weather
Wherever you’re hosting an event, the weather is likely to be a key consideration—especially if your event is held outside. From the rainy streets of Manchester in the UK to unbearable heat in warmer climates, the weather is anything but predictable—and this factor can cause challenges when it comes to planning your event.
Where possible, it pays to have a backup plan. Check the weather forecast as often as you can and prepare for all possible outcomes. While a downpour is unlikely to see a marathon event rained off, it will affect transport and spectators—so even if the run itself goes ahead, you’ll need to consider those attending.
Similarly, a particularly hot day can lead to all sorts of problems for athletes, attendees, and staff alike. You’ll need to make sure there are plenty of places to grab some shade and stock up on water in abundance to keep participants sufficiently hydrated.
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